How Do I Use Track Changes In Word

How to use Track Changes in Word

Rails Changes is a tool in Microsoft Word which allows yous to evidence any markups, changes or comments fabricated to a document.

In this post, I'll teach you how to apply Track Changes to edit Word documents, and how to have or pass up those changes equally a reviewer.

Why use Track Changes?

It is especially useful when you are sharing documents with other colleagues, because it allows you to come across exactly what changes were made, and past whom. In addition, information technology gives more power to the owner of the certificate who tin accept or reject whatever changes made to the document.

Digital communications oft shares Word documents containing website content with colleagues across the Academy, and asks them to use Track Changes to brand edits or queries. This allows us to clearly meet what edits have been made and profoundly speeds up the amount of fourth dimension we spend editing spider web pages.

Screenshot showing Track Changes live on Word document — Track Changes will record whatsoever text y'all add, delete, reformat, or comment on. Reviewers tin can so take or reject changes.

How to use Track Changes

If you do not know how to employ Track Changes, Microsoft has a very useful online guide to using Track Changes.

You can too follow these steps if you are using the desktop Microsoft Word app:

Turn on Rails Changes

Open Microsoft Word.
Choose the Review tab at the summit of the document.
Either click the Rails Changes push button (PC) or toggle the Rail Changes switch (Mac).
Make sure that you lot modify 'Simple Markup' to 'All Markup' from the drop down bar next to Track Changes.

Edit

Once Rail Changes is turned on, you can commencement editing the document. Any changes you lot brand to the text volition be marked by a grey bar on the left side of the changed text.

When you add text, the added text will be in a dissimilar color to the normal text – making it easy to spot for reviewers.

Added text using Track Changes is highlighted by the text being a different colour.

When you delete text, the deleted text will be noted in a annotate in the right margin of the certificate.

Deleted text using Track Changes is noted in a box in the right margin.

When you reformat text, the type of reformat will exist noted in a comment in the correct margin of the certificate.

Text formatted while using Track Changes is noted in a box in the right margin of the document.

Y'all can as well comment on pieces of text past selecting New Comment from the Review tab. The comment will appear in the right margin of the document.

Screenshot of adding a 'New comment' in Word

Comments added to text are placed in the right margin of the document.

Review

If you are reviewing a document, you can either accept or reject changes made past another person. To practice this, simply click on the changed text (or the note in the margin) and then select either Accept or Pass up from the Review tab.

You can too cull to accept or reject all changes at once from the driblet downwardly menus beside each selection.

Screenshot showing review track changes in Word